Protecting Your Empire

Keeping Your Legal Docs Organized

We all know how easy it is to lose or misplace money. But unlike finding $10 in an old purse, what if a bank or investment account containing thousands goes untouched for years because you forgot about it or never told anyone it existed?

Having your financial arrangements in order is imperative, you need to gather account information and relevant contacts ASAP. If you’re wondering why it’s worth taking the time to get all this info in one place, just think of the people you love. By organizing your financial and legal documents, if something happens to you your family can more easily:

  • Apply for and claim benefits
  • Get through the probate process
  • Close bank accounts
  • Pay any final estate or income taxes

Financial Accounts

Step 1: You need to determine all the types of accounts you have.

Here’s a list to get you started:

  • Checking
  • Savings
  • Money Market
  • Certificate of Deposit (CD)
  • 401(k)
  • 403(b)
  • IRA
  • Roth IRA
  • 529/College Savings
  • Pension Plan
  • Investments
  • Business Interests/Stock Options
  • Trust Fund
  • Valuable Assets
  • Other

After you’ve identified all of your accounts, here’s the information you need to gather for each. 

Tip: The details for each account or asset may vary, so just point the individual you trust in the right direction — giving them the name of your financial advisor — will be extremely helpful.

Name of Financial Institution

  • Account Number
  • PIN Number
  • Personal Contact (if applicable)
  • Location of Relevant Documentation/Statements
  • Online Account Login Info
  • Additional Details

Credit Cards

Type of Credit Card: Visa | MasterCard | American Express | Discover | Diner’s Club | JCB | Store/Gas Card | Other

  • Variety of Card (example: Gold, SkyMiles, Amazon Rewards)
  • Last Four Digits
  • Expiration Date
  • Location of Statements/Online Account Login Info

Tax Returns

How do you prepare your taxes? (You could answer this question outloud but that won’t really do anything, except maybe cause anxiety. So keep track of it.)

If you use a Financial Planner/Accountant

Share the name and contact info of this professional with the individual designated to handle your affairs.

If you do your own taxes using Software or an Online Service

What software/service do you use? How do you login to this account?

No Matter What: Tell someone you trust where you keep your past tax returns! If something happens to you, these are an ideal financial blueprint for people in your life to understand your estate.

Safe Deposit Box

Keeping important documents (deed to your house, insurance policies) and valuable items (heirlooms, jewelry) in an extra safe is smart. Not giving someone access in case something happens to you can turn into a long detour through the courts. This is especially troubling if you kept your Will or other important documents your family might need in a safe deposit box. 

Solution: Check with the bank where you’re renting a box and name a designee or whatever they might refer to this person as.

Now, onto the details to share:

  • Name of the Bank
  • Branch Location
  • Account Number
  • Box Number
  • Key Location
  • Authorized User Contact Info (if applicable)
  • Additional Details & Instructions


Don’t let any loans your family and loved ones are unaware of sneak up on them. Keep track of the following info and once the loan is paid off feel free to mark it “PAID” and celebrate.

Type of Loan: Line of Credit | Personal Loan | Student Loan | Other

  • Financial Institution
  • Account Number
  • Related Documents (example: original loan agreement, invoices)

Keep Your Plan Up-To-Date

Make sure all of the items listed above remain neatly organized and updated. Additional information to assist you in leveling up, can be found in Rich Girl Code. If you’re ready to unleash your inner Rich Girl, this is the guide for you. Unlocking the secrets of the rich and wealthy, It’s been called “The Millionaire Cheat Code Guide For Women.” Helping to break the chains of generational poverty, while helping women win in both business and in life.

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